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How to Sync iCloud Contacts with Outlook Mac

How to Sync iCloud Contacts with Outlook Mac

Is there a method to sync iCloud contacts with Outlook Mac? If you want to know the answer, you can check out the guidance. Actually, you can solve the problem via iCloud.com or the third-party software —Leawo iTransfer for Mac. The specific steps will be illustrated in the following contents. Let’s start to check the ways to import iCloud contacts to Outlook Mac.

  • Part 1: Sync iCloud Contacts with Outlook Mac from iCloud.com
  • Part 2: Sync iCloud Contacts to Outlook Mac with Leawo iTransfer for Mac

An app specific password is a special ‘one off’ password that lets a program access your account without two-factor authentication. Both Apple and Microsoft have app password options to let older software work in the modern ‘two factor login’ world.

Go to https://appleid.apple.com/account/manage you’ll have to login with a two-factor code to access your account.

On the Manage page, under Security | App-Specific Passwords, choose Generate Password.

Type in a name or label for the app-specific password. That’s so you know what the password is for at some later time (there’s a list of app-specific passwords in the Manage | Security section).

Click Create to see the special password.

Copy that password and paste into Outlook 365. Click Add Account and Outlook should create the account.

Method 2. Sync iCloud contacts with Outlook for Mac using ContactsMate

Applies to: macOS

If you have set up Outlook with your Outlook.com account and contacts can sync between the two, then you can use Cisdem ContactsMate, the best contact management app for Mac, to make things easier.

  1. Download ContactsMate and install it.
  2. When you open it for the first time, click OK to grant access.click OK
  3. Click Add Account in the toolbar.toolbar
  4. Choose iCloud and sign in to it.choose iCloud
  5. Select the box next to Contacts.box next to Contacts
  6. Click the plus icon + in the bottom left corner of the Internet Account window and choose Exchange. Sign in.
  7. Select the checkbox next to Contacts.checkbox next to Contacts
  8. Quit Contacts and launch it again. Now you should find iCloud and Exchange in the sidebar.
  9. Select iCloud in the sidebar and mass select all iCloud contacts. Drag selected contacts into Exchange.dragging contacts

Wait for the sync to finish. Now you should be able to find your iCloud contacts in Outlook for Mac.

ContactsMate Main Features

  • Work with contacts from various sources
  • Make it easy to transfer contacts between services/accounts
  • Allow you to easily import and export contacts, supporting multiple formats
  • Let you efficiently view, edit, organize, share, sync and manage contacts
  • Help you effectively remove duplicate contacts
  • Provide easy backup and restore solution
  • User-friendly
  • Compatible with macOS 10.11 or later, including macOS 11 Big Sur
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Bonus Tip: How to transfer contacts from iPhone/iPad to the Windows computer

As one of the most critical data categories on iPhone, contact is the first thing you need to consider when you want to back up iPhone to the Windows computer. And there are many ways you can choose to transfer contacts from iOS device to the computer, including iTunes and iCloud. For a majority of iPhone or iPad users, they are quite familiar with iTunes & iCloud backup. Here, what we want to recommend you is the versatile iOS data transfer software — EaseUS MobiMover to help you transfer contacts from iPhone/iPad to the Windows PC/laptop in one-click. And other supportable files by EaseUS MobiMover are messages, music, videos, playlists, calendars, books, Safari bookmarks, and photos.

What’s more, if you have the requirements to put music on iPhone without iTunes, or transfer files from one iOS device to another, EaseUS MobiMover can meet your needs with the «Transfer to This Device» and «Transfer to Other Device» features.

Step 1. Connect your iPhone to your Mac, launch EaseUS MobiMover, then unlock your iPhone and click «Trust» in the prompt asking for your permission. To transfer contacts from your iPhone to your Mac, you need to choose «Phone to Mac» > «Next.»

How to transfer contacts from iPhone/iPad to computer - Step 1

Step 2. Check «Contacts» and click the default storage path to set a custom path if you need to. Then click «Transfer» to start transferring contacts from your iPhone or iPad to your Mac.

How to transfer contacts from iPhone/iPad to computer - Step 2

Step 3. When the transfer process has finished, you can go to view the contacts on your Mac. Then contacts will be saved as an HTML file on your Mac. Thus, you need to open it with a browser to view the details.

How to transfer contacts from iPhone/iPad to computer - Step 3


4.5 out of 5 stars, based on 10 votes

EaseUS MobiMover allows you to easily transfer all data from your iPhone to your PC. The app is available for both Windows and Macs so irrespective of which platform you use, you are covered.

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EaseUs MobiMover solves this problem as it allows you to transfer data from an iPhone to a Mac, Mac to an iPhone, or from one iPhone to another iPhone fast.

EaseUS MobiMover is a program that allows you to share files between your iOS device and your PC in an easy manner. This is very useful, since both operative systems are not compatible.

EaseUS MobiMover for Mac and PC is a powerful tool for transferring data from your Apple mobile device to your computer, managing the variety of files that you create, and moving those huge videos quickly.

Top 5 Ways to Sync Contacts between Mac and Outlook

1. How to sync your Outlook contacts with Mac using SyncMate

SyncMate logo

SyncMate Expert

Synchronizing Outlook and Mac is quite straightforward, difficulties arise when we talk about automatic synchronization — simply because there is no such thing.

Outlook sync

This is when you need SyncMate, it allows synchronizing not only Address Book, but also other vital data in your Outlook online account. You need to setup SyncMate just once and all further syncing sessions happen in the background, you do not even need to be in the picture!

SyncMate is a universal solution for syncing Mac with various devices and online accounts. You can easily synchronize any data with your online storage accounts, MTP, Mounted, Android, and iOS devices, as well as Microsoft services.

Due to macOS limitations, SyncMate only syncs with online Outlook accounts; sync with desktop Outlook app for Mac is not supported at this time.

We strongly recommend you to do a backup before your first synchronization.

    on your Mac. Once the installation is complete, launch the application.
    In the main window displayed in the left pane click ‘Add New’ link. Wizard will assist you, make sure to click Microsoft Services button to choose Outlook.

sync Outlook with Android

Outlook for Mac

SyncMate provides flexible settings for synchronization. Thanks to autosync, backup Mac, and other useful options all the data you need is always up to date.

Outlook для mac синхронизация с icloud

Once upon a time, most people used a single computer for email. Your email client would connect to your email server, download all your messages onto the computer, and then delete them from the server. And that was fine because you used only one computing device, so where else would your email messages be?

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Nowadays, that approach seems quaint. Most of us use multiple devices to check our email, and we typically expect to see exactly the same messages—sorted into the same mailboxes and with the same status (read/unread, forwarded, replied to, or flagged)—on each one.

If you always use a Web browser to check your email (for example, with a Gmail account), your email is stored only in the cloud—so syncing is irrelevant, and there’s nothing for you to see here. However, if you use a client app on OS X or iOS such as Apple Mail, Microsoft Outlook, or Thunderbird to check your mail, you’ll probably want to be sure you keep everything in sync.

Even then, if you use IMAP, Exchange, and/or iCloud email accounts exclusively, you need do nothing more than confirm a few settings—these protocols are designed to keep everything in sync for you. If you use POP, you have a harder row to hoe.

Sync Email with iCloud

  • Mac (Apple Mail): Go to System Preferences > iCloud. Make sure you’re signed in and Mail is selected.
  • iOS Device (Mail): Go to Settings > iCloud. Make sure you’re signed in and Mail is turned on.
  • Other IMAP Client: Go to the app’s account settings and either select an existing iCloud account or create a new account. Fill in your settings as described on this support page.

Sync Settings with iCloud

iCloud can also sync other email-related data across Macs (only), as long as the appropriate checkbox in System Preferences > iCloud is selected:

  • iCloud Drive: Syncs email signatures, flag names, rules, and smart mailboxes.
  • Keychain: Syncs account settings (such as username, password, and server addresses) for all your accounts.

Use Server-side Filters

Mail, Outlook, and most other desktop email apps have built-in rules or filters that let you process incoming mail—for example, filing less-important messages into special mailboxes or sending automatic replies if certain criteria are met.

But if you have the choice, I suggest setting up rules on your email server rather than in your client app. That way they can pre-sort email delivered to your iOS devices (which don’t have mail rules). And, you can switch clients or platforms without having to redo all your rules.

If you use iCloud for email, log in to iCloud.com, select Mail, and from the gear menu, choose Preferences > Rules to set up rules.

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In Gmail, log in to your Gmail account (using this link or whichever URL you normally use if you have a Google Apps account with a custom domain). From the gear pop-up menu, choose Settings and then click Filters and Blocked Addresses.

Many other mail servers also offer Web-based configuration of rules or filters; consult your email provider for details.

Sync Email with Google

First, make sure IMAP is enabled for your Google account:

  1. Log in to your Gmail account (using this link or whichever URL you normally use if you have a Google Apps account with a custom domain).
  2. From the gear pop-up menu, choose Settings, and then click Forwarding and POP/IMAP.
  3. In the IMAP Access section, make sure Enable IMAP is selected. Leave other settings unchanged.

Then set up the IMAP account in your email client of choice. Use your full Gmail address as the username and the following server addresses:

  • IMAP: imap.gmail.com
  • SMTP: smtp.gmail.com

Sync Email with Exchange

  • Apple Mail (Mac): Go to System Preferences > Internet Accounts. If your account is not already listed, click Exchange and follow the prompts to configure it. Then check your email with Apple Mail.
  • Apple Mail (iOS): Go to Settings > Mail, Contacts, Calendars. If your account is not already listed, tap Add Account > Exchange and follow the prompts. When you’re finished, use the Mail app to check your email.
  • Outlook (Mac): Go to Tools > Accounts, click the plus button, and choose Exchange from the pop-up menu. Then follow the prompts to set up your account.

Syncing POP Email

If you use POP accounts, syncing messages between computers is much harder. The only reliable way to do it for two Macs is to quit Mail on both machines and then copy one Mac’s entire

/Library/Mail/V3 folder (in El Capitan) or

/Library/Mail/V2 folder (in Yosemite or earlier) to the other’s. But this overwrites all messages on the second Mac, which may result in lost data.

Doing a bidirectional, message-by-message sync is possible but messy. You could use a synchronization utility (such as ChronoSync) to sync the two computers’

/Library/Mail/V3 or V2 folders—but then both copies of the envelope index, which keeps track of which messages are where, will be incorrect.

To fix them, you’d have to quit Mail, delete the three files in

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/Library/Mail/V2/MailData/ whose names start with Envelope Index on each Mac, relaunch Mail, and then let it reimport all your messages. Needless to say, that’s more bother than most of us want to go through regularly!


I enter my outlook 2007 this morning and I got a message that says that I should use SCANPST.EXE for my Icloud Achive.pst but I do not have this files in any way. I tried to open it and look for it but it appears that it is not there. I can not open now the outlook 2007 at all Can you tell me what to do, thanks in advance for you support

To the best of my knowledge, iCloud does not use .PST files. The error may be caused by a separate Archive.PST that Outlook is trying to open. Look for instructions about SCANPST – it’s a little clumsy to use. You’ll have to find the archive file to repair it, or you may be able to stop Outlook from trying to open it. (For those settings, look in Control Panel / Mail / Data Files.) Good luck!

Bruce, I understand why Apple doesn’t like talking with Exchange (from a business point of view) but it is so annoying. For business purposes I run Pcs, for home I prefer Mac. However, to get everything to sync to each other is a painful experience, especially when the office server needs to be updated from SBS 2003 …

Eventually I will have to spend the money, and then my server will speak to my (newer) Mac at home and to my Berry … the joys of interconnection.

Now, if Apple were clever they would design iCloud and any other package so it can talk to anything and be so simple to use (like most Apple products) that it just works!! Just my tuppence worth.

Thanks for your articles – I find them enjoying and informative.

Thanks for the kind words! There are a lot of ways to guess what the future holds but one plausible projection caught my eye recently. If you combine computers, tablets and smartphones, it’s possible that the market in a few years will be roughly divided in thirds among Microsoft, Apple and Google. We’ll be dealing with a lot more interconnection issues before things get sorted out, and it may never be easy.

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